Itemized pricing table
Break the offer into deliverables with quantity and unit price so clients see exactly what each line buys.
Quotation PDF Maker
Create a Quotation PDF Clients Can Say Yes To
A quotation is a formal price offer, and it should look like one. This free quotation maker runs in your browser: start from the invoice-style template, retitle it "Quotation", itemize your pricing in the table, and export a clean PDF with nothing added to it.
Unlike a word processor, every block on the page is freely positionable — scope description at the top, pricing table in the middle, validity and acceptance terms at the bottom. If the client wants a revision, change two numbers and export again.
Free foreverNo signupNo watermarkWorks in your browser
Inside the editor
Built for this document
Scope and assumptions block
A text section for what is included — and what is not — which prevents most pricing disputes later.
Acceptance signature field
Add a fillable signature line so the client can accept the quote directly on the PDF and return it.
Branded header band
A colored rectangle plus your logo turns a plain estimate into a document that looks like your company.
Option checkboxes
Offer package tiers with real checkboxes the client can tick to choose an option before signing.
Send-ready export
One click produces a compact, watermark-free PDF that reads identically on every device the client opens it on.
Step by step
Open the template
Launch the creator with the billing-style layout preloaded and change the document title to "Quotation".
Identify both parties
Add your business details and logo, the client’s name and company, plus a quote number and issue date.
Describe the work
Summarize the scope in two or three sentences above the pricing so the numbers have context.
Price it line by line
Fill the table with deliverables, quantities, and unit prices; show subtotal, tax if applicable, and the total offer.
Set validity and terms
State how long the quote holds ("valid 30 days"), payment schedule, and delivery timeline.
Add acceptance and export
Place a signature field and date line for acceptance, then export the PDF and send it.
Get it right the first time
Always date-limit the offer
Costs change. A validity line like "Prices valid until 31 July 2026" protects you from being held to stale pricing months later.
Quote options, not one number
Two or three tiers (basic / standard / premium) convert better than a single take-it-or-leave-it price, and checkboxes make choosing effortless.
Write the exclusions
The most expensive disputes come from work the client assumed was included. One short "Not included" list saves that conversation.
Match quote and invoice formatting
Reuse the same header, fonts, and table style on the eventual invoice. Familiar-looking paperwork gets approved and paid faster.
Frequently asked questions
What is the difference between a quotation and an invoice?
A quotation proposes a price before work begins; an invoice requests payment after (or during) the work. The layouts are similar, which is why this page uses the same table-based template with different wording.
What should a quotation PDF include?
Your business details, the client’s details, a unique quote number and date, itemized pricing, tax treatment, a validity period, and acceptance terms. A signature line turns it into an actionable document.
Can the client accept the quote on the PDF itself?
Yes — add a signature field and a date field in the creator. They export as real fillable fields, so the client can sign in their PDF reader and email the file back.
Is a signed quotation a contract?
A signed quote can create binding obligations in many places, but the rules vary. For significant work, pair the quote with a proper contract — and have anything high-stakes reviewed by a lawyer.
Can I make a quotation without signing up?
Yes. The quote maker is free and accountless: open it, build the document, download the PDF. Nothing is stored against an identity because there is no login.
How do I revise a quotation after sending it?
Keep the creator tab open while negotiating and export a new version with a revision suffix like Q-118-R2, or reopen the exported PDF later in the PDF editor to adjust numbers.
Related documents you can create
All of these open the same free online PDF creator — each guide covers what makes that document work.
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