Letterhead with your logo
Upload a PNG or JPG logo and pin it to the header. Candidates take a branded letter more seriously than a plain-text email.
Offer Letter Maker
Create a Job Offer Letter PDF in Minutes
To create an offer letter PDF, open the free PDF Creator, start from the letter template, and replace the placeholder text with the candidate’s name, role, start date, and compensation. Add your logo at the top and a signature field at the bottom, then export a vector PDF — no signup and no watermark.
An offer letter is the pre-hire summary of terms: it tells the candidate what job they are being offered and on what conditions, before any detailed contract is drafted. That means it should be short — one page in most cases — and scannable, so the candidate can say yes quickly.
Everything runs in the browser on a design canvas: drag the letterhead into place, drop in a small table for the compensation breakdown, and use alignment guides to keep margins consistent. The exported file has real selectable text, so it reads cleanly in email previews and ATS systems.
Free foreverNo signupNo watermarkWorks in your browser
Inside the editor
Built for this document
Compensation table
Lay out base salary, bonus target, and equity in a small styled table instead of a dense paragraph — the numbers candidates care about stay easy to find.
Candidate signature field
Add a real AcroForm signature field plus a date line. The candidate can sign the exported PDF in Adobe Reader or any browser — no printing required.
Clean business typography
Set the body in Georgia or Times New Roman, bold the role and start date, and control line height so a one-page letter never feels cramped.
Letter layout preloaded
The letter template opens with sender block, date, salutation, and body already positioned — you only swap in the offer details.
Crisp vector export
The PDF is server-rendered as vector text, so it prints sharp, stays selectable, and never carries a watermark.
Step by step
Open the letter template
Go to the free PDF Creator and start from the letter template — the sender block, date line, and body area are already laid out on a US Letter or A4 page.
Add your company header
Upload your logo and type the company name and address at the top. Use the alignment guides to center or left-align the block consistently.
State the offer terms
Write the role title, employment type, start date, reporting line, and work location in the opening paragraphs. Bold the job title and start date so they stand out.
Break out compensation in a table
Insert a two-column table for base salary, bonus, equity, and benefits summary. Style the header row with your brand color.
Add acceptance and signature fields
Close with an acceptance sentence and an offer expiry date, then place a signature field and a date text field for the candidate.
Export and send
Download the watermark-free PDF and email it. If it contains sensitive salary data, you can password-protect it first with the encrypt tool.
Get it right the first time
State the employment basis explicitly
Say whether the role is at-will or fixed-term, full-time or part-time, and exempt or non-exempt where that applies. Ambiguity here is the most common source of later disputes.
Give the offer an expiry date
A line like “This offer remains open until [date]” keeps your hiring pipeline moving and prevents a stale offer being accepted weeks later.
List contingencies before the signature line
If the offer depends on background checks, reference checks, or proof of work authorization, state that plainly so acceptance is clearly conditional.
Break compensation into components
Base salary, bonus target, equity, and benefits belong on separate rows, each with its payment schedule. A single lump sentence invites misreading.
Have HR or counsel review your wording
This tool designs the document; it does not give legal advice. Employment rules differ by state and country, so have your standard offer wording checked by counsel before you reuse it.
Frequently asked questions
Can the candidate sign the offer letter PDF digitally?
Yes — if you add a signature field in the Creator, it exports as a real AcroForm field. The candidate can open the PDF in Adobe Reader, Preview, or most browsers and sign or type directly into it, then send it back.
What is the difference between an offer letter and an employment contract?
An offer letter is a short pre-hire summary of the proposed terms — role, pay, start date — usually one page. An employment contract is the detailed binding agreement with clauses on termination, confidentiality, and obligations. Many companies send the letter first and the contract after acceptance.
What should a job offer letter include?
At minimum: job title, employment type, start date, work location, compensation breakdown, reporting manager, any contingencies, an expiry date for the offer, and a signature line for acceptance. Keep it to one page where you can.
Is the offer letter maker really free?
Yes. The PDF Creator is free with no signup, no export limit, and no watermark on the downloaded file — the letter looks like it came from your company, not from a tool.
Can I reuse the same offer letter layout for every hire?
The Creator is a design canvas rather than a saved-document system, so keep your exported PDF as a reference and rebuild from the letter template, or edit the exported PDF later with the /edit-pdf tool to swap in a new candidate’s details.
How do I protect salary details before emailing the offer?
Export the PDF, then run it through the free /encrypt-pdf tool to add a password. Share the password with the candidate through a separate channel, such as a phone call or text.
Is a signed offer letter legally binding?
It can create obligations, but that depends on its wording and your jurisdiction — this is a document design tool, not legal advice. Have your offer template reviewed by an employment lawyer so the letter says exactly what you intend.
What page size should an offer letter use?
US Letter for North America and A4 almost everywhere else. The Creator supports both — pick the size in the page settings before you lay out the header so margins stay correct.
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Ready when you are
No signup, no watermark, nothing to install — design your document and download a clean, print-ready PDF in minutes.
Write your offer letter — free